The Venue
Many couples will have booked the venue long before they consider the type of reception they are trying to create. However, your venue may impose restrictions on the type of band that you can book.
Ask the venue manager the following questions that could have an impact on the type of band that you can choose:
1) “Do you have any restrictions on the size of band?”
2) If yes, “Does this limit also apply to singers?”
(Many venues restrict the band size due to space and noise concerns. Singers take up very little extra space and add little to the overall volume)
3) “What is the maximum amount of floor space available for the band?”
(Most bands will need an area approx 6mts wide by 3 mts deep)
4) “Can you provide a separate room for the band to change in and rest between live sets?” (Most professional bands will require this)
5) “Are there any obstacles for the band when bringing their equipment into the venue?” e.g. stairs, narrow doors, restricted parking etc.
(Some bands may charge an extra fee for venues with poor access)
6) “Are the caterers able to supply a hot meal for the band on the night?”
(Most professional bands will require you to provide them with a hot meal)
7) If the venue has supplied you with a list of recommended bands ask if they receive a commission from those bands or their agents. This is common practise and may make their selections of bands less than impartial.
8) “Does the venue use a Sound Limiter?”
Many venues in residential areas are faced with restrictive controls by their local council over the sound level of live music on their premises. Many venues won’t tell you about this at the time of booking but this can have negative implications for your reception.
Before you book a venue ask the manager if they are subject to any noise restrictions, what those restrictions are and whether a Sound Limiter (see side panel) is installed at the venue.
As you can see there are many important considerations that could affect your choice of venue or the type of music being played at your reception. Some venue managers do not make these requirements fully clear at the time of booking. This can cause a lot of disappointment if you do find the perfect band but then later discover that you cannot book them for one or more of the above reasons.
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